Managed IT Archives - SYSTEMSEVEN

Crushing IT in Construction—Reliable Tech Support for Every Project

March 18, 2025/in IT for Construction, Managed IT

If you’re in construction or architecture, you know the drill—juggling projects, managing teams, and keeping everything running smoothly. But let’s be real: IT usually only gets attention when something breaks. And when your tech slows down, your entire operation slows down—and that’s just not an option.

Your Business Moves Fast—Your IT Should Too

In a high-speed industry like yours, IT support needs to keep up. Your team—sales, project coordinators, administrators—should be able to get help right now, without jumping through hoops. And when on-site support is needed, IT pros should show up, roll up their sleeves, and fix the problem—without acting like they’re too good for the job.

Your managers should have direct access to an IT manager who actually gets their challenges and helps solve them.

Everyone claims to work in a fast-paced environment, but there are levels to this. Your business runs at light speed, and your IT provider needs to match that pace.

IT That Understands How You Make Money

Your IT system isn’t just there to troubleshoot—it should actively help you win. That means:

Protecting your margins by making invoicing seamless and keeping financials updated.
Speeding up decision-making by giving you real-time access to the numbers you need.
Preventing dropped balls by automating updates instead of relying on manual reporting.

If your IT provider isn’t helping you protect margins, streamline operations, and move projects forward, they’re just another cost—not an asset.

The Right IT Partner Saves You Time, Money, and Stress

This is where SYSTEMSEVEN’s Limitless Managed IT comes in. We’re built for businesses like yours. Here’s what you get:

Serious cost savings over hiring in-house IT staff.
One easy-to-manage invoice that covers all your tech and communication services.
Industry expertise—we already understand your workflows, software, and what makes your business tick.

Bottom line? We get you, and we know how to keep your business moving.

Watch our latest video to learn more about how SYSTEMSEVEN can transform your IT.

What Does Good IT Look Like in Construction and Architecture?

Right now, as you’re reading this, you’re probably selling, managing, invoicing, or chasing down payments—maybe all at once. Projects are at the heart of everything you do, and for your business to run like a well-oiled machine, everything needs to work together:

Sales teams need fast access to pricing to send out competitive quotes.
Project coordinators need smooth communication with clients, vendors, and field crews.
Invoicing and purchasing have to happen quickly to keep your cash flow strong.

If your IT company isn’t helping you move projects forward, they’re slowing you down.

Are You Overpaying for Subpar IT?

If you’re already shelling out money for IT support, phone service, internet, and networking, let’s talk. We’ll show you how you can get better service built for your business at the same price—or less.

And if we’re not the right fit? We’ll tell you straight up. No pressure, no sales gimmicks, just the truth.

Frequently Asked Questions (FAQ)

1. Why do construction businesses need specialized IT support?
Construction businesses operate on tight schedules with multiple moving parts. Delays caused by slow or ineffective IT can result in costly overruns and frustrated teams. SYSTEMSEVEN provides IT solutions designed specifically for the speed and complexity of construction work.

2. How does SYSTEMSEVEN’s IT support help protect margins?
By ensuring your invoicing and financial systems are always updated and automated, we help eliminate delays in payments and reduce costly errors. Faster invoicing = better cash flow.

3. What’s included in SYSTEMSEVEN’s Limitless Managed IT?
Our service covers everything from proactive IT monitoring, cybersecurity, and on-site support to communications management and cloud solutions—all tailored for construction and architecture businesses.

4. Can SYSTEMSEVEN integrate with our existing construction software?
Absolutely! We work with the tools you’re already using—whether it’s Procore, AutoCAD, or QuickBooks—to optimize workflows without disrupting operations.

5. How do I know if I’m overpaying for IT?
If you’re paying multiple vendors for IT, internet, and communication services, chances are you’re overpaying. SYSTEMSEVEN consolidates everything into one streamlined solution, often at a lower cost.

The Bottom Line

Running a construction business is no joke—and unless you’ve been in the trenches, you won’t understand just how chaotic it can be. You need IT support that works the way you do—fast, reliable, and no-nonsense.

And here’s the kicker: You and your team should actually like the people in your IT company. If they don’t? Chances are, your IT provider doesn’t really care about your business.

At SYSTEMSEVEN, we’re in this together, from start to finish.

We don’t just fix tech problems—we help you become the hero of your construction business story.

Let’s talk about transforming your IT from a daily headache into a competitive advantage.

Learn more about our managed IT services.

HIPAA Compliance: What the New Changes Mean for Your Medical Practice

March 4, 2025/0 Comments/in IT for Medical, Managed IT, Security Services

Staying on top of HIPAA compliance can sometimes feel like a never-ending battle. About the time you think you’ve nailed everything down, new regulations come into play, potentially complicating things further. So, you’re probably wondering: What’s changing with HIPAA regulations, and how does it affect your medical practice?

The new proposed HIPAA rule changes—put forth in January—are likely to be adopted, and they could impact how you approach IT in your practice. Let’s break down what you need to know to stay ahead of the curve and ensure you’re compliant.

What’s Changing with HIPPA Regulations?

While these proposed changes are technically already in effect, they’re still open for public comment for the next 60 days (as of January 2025). But unless a major shift happens on the political front, these changes are likely here to stay.

A key change is that IT’s role in HIPAA compliance is becoming much clearer. Before, IT involvement was somewhat of a grey area—practices often questioned whether IT had to take on certain functions or deliverables. Now, the regulations are getting more specific, so your IT team (or outsourced IT cybersecurity provider) has a clearer mandate to follow when it comes to safeguarding electronic Protected Health Information (ePHI).

Here’s a quick overview of what the new rules look like—and how SYSTEMSEVEN can help you meet them:

1. Technology Asset Inventory & Network Map

You’ll now be required to develop and maintain a technology asset inventory and a network map that shows how ePHI moves through your systems. While it’s always a good idea to know where your data lives, these updates require you to document and revise this info every 12 months. It’s a critical step to ensure you’re tracking all data that could be vulnerable to breaches.

What This Means for You:
If you don’t have a clear map of where your ePHI lives within your practice, it’s time to get one. SYSTEMSEVEN can help you establish this infrastructure, making sure your data is always accounted for and in compliance.

2. Risk Analysis: More Detail, More Action

Risk analysis isn’t anything new, but the new regulations make it more specific. You’ll need to review your technology asset inventory and network map to identify threats and vulnerabilities—anything that could compromise the confidentiality, integrity, or availability of your ePHI. You also have to assess the likelihood of these risks happening and take proactive steps to mitigate them.

What This Means for You:
No more guessing. You will want to conduct a detailed risk analysis, ensuring that you not only identify potential threats but also showing that you’re making an honest attempt at addressing them before they become a problem.

3. Contingency Planning & Security Incident Response

If disaster strikes (whether it’s a cyber attack or a natural disaster), you need a plan in place to recover your data within 72 hours. The new rules require written procedures for restoring data, prioritizing it based on how critical it is to your operations.

What This Means for You:
SYSTEMSEVEN can help create your data recovery plan as a normal part of our Limitless Managed IT service. Your contingency plans should be specific to your network design and your process flows. This shouldn’t just be a document to meet HIPAA, but also an executable strategy that actually works so that your business can recover and get back to work immediately.

4. Security Audits, Reviews, and Vulnerability Scans

You’re now required to perform security rule compliance audits at least annually, as well as regular reviews and tests of your security measures. You’ll also need to conduct vulnerability scans and penetration tests to ensure that any weak points in your system are addressed.

What This Means for You:
This is another rule that you should already be following just to make sure your security is in-line and protecting you correctly. If you don’t know if this is happening today, then it’s not, and you are vulnerable to attack, which should concern you as much as HIPAA compliance.

5. Encryption, Multi-Factor Authentication & Other Critical Security Measures

The new changes are ramping up the security on how you store and transmit ePHI. Encryption will be required for all ePHI at rest and in transit, multi-factor authentication will be mandatory for accessing sensitive data, and your practice will need to have strict anti-malware protection, network segmentation, and even safeguards for portable devices.

What This Means for You:
This is a spot where choosing a managed IT service provider becomes critical. If you are paying for IT services by-the-hour and per-incident, then you probably aren’t meeting these HIPAA standards. SYSTEMSEVEN’s Limitless Managed IT service includes the implementation of these measures, ensuring your medical practice meets these standards.

6. Ongoing Software Updates & Business Associate Cybersecurity

Keeping your software up to date is more important than ever. You’ll need to ensure that patches and updates are timely implemented to avoid any vulnerabilities. Plus, you’ll need to verify the security measures of any business associates—contractors or other third parties that access your ePHI—at least once a year.

What This Means for You:
Staying on top of patches and third-party vendor security is a lot to manage. SYSTEMSEVEN offers comprehensive patch management and vendor security reviews, so you can focus on your patients while we keep everything running smoothly and securely.

Let SYSTEMSEVEN Handle the Tech, So You Can Focus on Your Patients

Navigating the world of HIPAA compliance can feel like a daunting task, but it doesn’t have to be. With SYSTEMSEVEN by your side, we’ll help you meet these new requirements and stay compliant, all while improving the security and efficiency of your practice.

We’ve got the tools, knowledge, and expertise to handle all the nitty-gritty details—so you can keep your focus where it belongs: on providing top-notch care to your patients.

Ready to stay HIPAA compliant and secure? Contact SYSTEMSEVEN today, and let us help you navigate the changes easily.

How Cloud IT Actually Makes Life Easier

February 20, 2025/0 Comments/in Cloud Solutions, Managed IT

You know, when people say “Cloud IT solutions,” it sounds impressive, but let’s be honest—what does that actually mean? You see it plastered across marketing materials, and yet, sometimes, it’s tough to distill down into something useful. So, let’s break it down. Cloud IT is basically the ability to access your business technology from anywhere with an internet connection. Simple as that.

The Tools You Use Every Day (Even If You Don’t Realize It)

Think about the tools you probably already use—Microsoft 365, billing software, inventory management apps—you log into them from your laptop, your phone, your tablet, whatever. That’s cloud IT. It’s the same whether you’re sitting at your desk or sipping coffee at a shop. But beyond just the apps, cloud IT includes the behind-the-scenes stuff: automatic data backups, network monitoring, website hosting, and centralized password management.

What might surprise you is that this tech is woven into every part of managed IT these days. Cybersecurity? Yup. Disaster recovery? Absolutely. Desktop support? Of course. It’s all connected.

Remote Work: The New Norm (And Cloud IT’s Best Trick)

Remember when working remotely required a big investment in hardware, software licenses, and even private internet connections? Yeah, not anymore. Cloud IT has completely transformed the way we work. Now, making and receiving business calls from your laptop, quoting services, or entering tickets while on-site with a customer is just… normal. And let’s be honest, once you’ve experienced that kind of flexibility, there’s no going back.

Backup and Disaster Recovery Without the Headache

Once upon a time, disaster recovery meant buying expensive hardware, sticking it in a separate geographic location, and hoping everything would work when you needed it. It was clunky, expensive, and, frankly, stressful. Today? Cloud-based backups make this vastly simpler and cheaper. Critical data gets backed up automatically, no need for extra hardware or internet connections to a remote server. And that peace of mind? Priceless.

Cost and Scalability (Because Planning Ahead Shouldn’t Be Hard)

Back in the day, planning your IT infrastructure took a ton of work. You had to figure out how much hardware, networking equipment, and server space you’d need—and hope you guessed right. Now, with cloud IT, turning on a virtual server or adding memory to your infrastructure takes minutes, not months. It’s also fantastic for automating things like desktop issue notifications or tracking when a team member needs a new laptop. The ability to scale up (or down) without sweating the details? Game-changer.

Cybersecurity: Stronger and Simpler

Let’s talk about security. The old-school way was labor-intensive—you’d apply cybersecurity rules manually to every firewall, switch, Wi-Fi access point, computer, and application. Cloud IT centralizes and automates this. You can set standardized security rules across your entire organization, enforce multi-factor authentication, and create a streamlined process for your team to request access to outside apps or different segments of your network. It’s faster, smarter, and way more secure.

Innovation: The Hidden Superpower of Cloud IT

Here’s the thing that often gets overlooked: Cloud IT frees up your IT team to focus on innovation. Traditional IT meant spending hours (and hours) on maintenance—software updates, firmware patches, digital cleanup. Now, much of that can be automated. So instead of your IT folks putting out fires, they can work on improving your processes, enhancing your employee experience, and creating a better environment for your customers. That’s the kind of stuff that moves the needle.

How SYSTEMSEVEN Brings It All Together

At SYSTEMSEVEN, we don’t just offer Cloud IT solutions—we live and breathe them. Our limitless IT service has cloud tools built into every feature, across all four categories: Connect, Assist, Protect, and Prepare. We’ve got experts on staff, partnerships with world-leading providers, and a process designed to make your IT life easier.

If you’re curious about how this all comes together, the easiest way to find out is to schedule a 30-minute consultation with us. We’ll show you what your business could look like with our limitless IT service—and, spoiler alert, it’s a lot easier, more secure, and more flexible than what you’re probably dealing with now. Let’s talk.

The Cybersecurity Checklist Every Medical Practice Needs—But Most Ignore

February 13, 2025/0 Comments/in IT for Medical, Managed IT, Security Services

Don’t have a Cybersecurity plan for your Healthcare Business? Get on that yesterday.

Look, we get it. You didn’t get into healthcare to worry about IT. You wanted to build a practice that serves patients, improves lives, and maybe even makes a little money along the way. But here’s the thing, if you don’t lock down your cybersecurity, everything you’ve worked for could be at risk.

You might be thinking, “I am so small, there so no way a hacker would ever ever think to come after me.” Small medical practices are prime targets for cyberattacks. “But why, oh wise experts at SYSTEMSEVEN?” Because hackers know that most small healthcare providers don’t have the resources or expertise to properly secure their networks. And when you’re handling sensitive patient data, a breach doesn’t just mean financial loss—it means legal trouble, reputational damage, and a whole lot of stress.

But there’s good news. You don’t need to break the bank to protect your practice. You just need to follow the right plan. That’s where this checklist comes in.

The Must-Have Cybersecurity Checklist for Medical Practices

Secure Your Email

Email is the #1 way hackers get into your system. Phishing attacks trick employees into clicking malicious links, and before you know it, your entire system is compromised. Here’s how to lock it down:

Implement advanced email security with anti-phishing, anti-malware, and anti-ransomware protection.

Train your staff to recognize suspicious emails (because no security tool is 100% foolproof).

Enforce multi-factor authentication (MFA) on all email accounts.

“If every single user in your practice correctly used email security tools, you’d be more secure than nearly 60% of businesses in the U.S.”

Use a Centralized Password Manager

Weak passwords are like leaving your front door wide open.

Use a password manager to generate and store strong, unique passwords for every system.

Require multi-factor authentication (MFA) for accessing critical software like EHR systems and billing platforms.

“If your practice correctly used a centralized password manager, you’d be doing better than 70% of small businesses.”

Implement Multi-Factor Authentication (MFA)

Passwords alone aren’t enough. MFA adds an extra layer of security by requiring a second form of verification.

Enable MFA on all critical accounts (EHR, email, cloud storage, etc.).

Use authenticator apps instead of SMS codes for added security.

“If every person in your company was correctly using MFA, you’d be more secure than nearly 75% of all small businesses.”

Protect Your Network and Devices

Your practice’s network is the backbone of your IT infrastructure. If it’s not secure, neither is your data.

Use advanced threat protection to detect and block cyber threats before they reach your system.

Encrypt all sensitive patient data both in transit and at rest.

Install endpoint protection on all devices, including computers, tablets, and phones.

Set up DNS filtering to prevent employees from accessing malicious websites.

Regularly monitor and update firewalls and intrusion detection systems.

Develop a Disaster Recovery and Business Continuity Plan

Stuff happens. Whether it’s a cyberattack, a natural disaster, or just human error, you need a plan to keep your practice running.

Back up your data daily and store copies securely.

Regularly test data recovery processes to ensure they work.

Have a business continuity plan so you can keep operating even if your systems go down.

“We back up Microsoft 365, your website, and your server—and we test it to make sure it actually works when you need it.”

Conduct Regular Security Training for Staff

Your team is either your biggest security risk or your first line of defense. Make sure they’re trained to:

Spot phishing emails and social engineering scams.

Follow proper password and data protection protocols.

Report suspicious activity immediately.

“Your cybersecurity is only as strong as the people using your systems. If they don’t adopt security measures, your practice is vulnerable.”

Stay Compliant with HIPAA and Other Regulations

Healthcare compliance isn’t just about avoiding fines—it’s about protecting patient trust. A few key steps:

Conduct regular HIPAA compliance audits.

Implement role-based access control (only authorized personnel should access sensitive data).

Ensure encryption and secure storage of patient information.

How SYSTEMSEVEN Helps Secure Your Practice

At SYSTEMSEVEN, we don’t just throw a bunch of security tools at you and hope for the best. We make sure your entire team adopts them and uses them correctly.

We train your staff. We monitor your systems. And when we see gaps, we step in to fix them before they become problems.

Cybersecurity in healthcare used to be considered a luxury, but now it’s a no brainer. And if your current IT provider isn’t making you feel 100% confident in your security, then it’s time to rethink your strategy.

Ready to Protect Your Practice? Let’s Talk.

You don’t have to do this alone. If you want to make sure your medical practice is fully protected against cyber threats, let’s set up a consultation.

Schedule Your Free Cybersecurity Consultation with SYSTEMSEVEN Today

Because the best time to secure your practice was yesterday. The second-best time? Right now.

The Importance of Managed IT Services for Medical Practices: Choosing the Right IT Partner

December 11, 2024/in IT for Medical, Managed IT

Learn why managed IT services are crucial for medical practices. SYSTEMSEVEN ensures compliance and supports smooth operations.